At Vic.ai, we’re focused on advancing autonomous finance in an impactful, measurable way. For Q1 2026, we’re delivering meaningful progress toward that vision: deepening core autonomy, sharpening decision surfaces, and expanding how Vic.ai learns within real-world enterprise workflows.

Our latest product release enhances Autopilot coverage, strengthens approval intelligence, improves ERP synchronization, and advances governance and performance controls — giving finance teams more autonomy without sacrificing visibility or control.

Below is a detailed look at what’s new, and what it means for our customers.

More autonomy for real-world AP workflows

Expanded Autopilot and invoice intelligence

We’re increasing the scope of invoices eligible for autonomous processing while improving prediction quality and consistency.

What’s new:

• ‍Prediction Assistant: Invoice Line Creation: Users can now guide how invoice lines should be structured. Vic.ai learns from that feedback and generates accounting-ready lines aligned to downstream workflows.‍
• Description & Comment Field Predictions: The platform now predicts and populates invoice description and line comment fields using historical vendor data and document context.‍
• Auto-Apply PO Dimensions to Matched Invoice Lines: When an invoice line is matched to a PO, Vic.ai automatically applies the corresponding PO dimensions — eliminating manual lookup and coding work.‍
• Preserve Line-Level Dimensions in Document-Level PO Matching: For document-level matches, Vic.ai now maintains sub-group visibility of dimension and tax code variations when posting to the ERP.‍
• Custom Field Filtering on the Invoice Grid: Finance teams can now filter invoices by configured custom fields for faster segmentation and reporting.

Why this matters: Autonomy only works if it reflects how your business actually operates. These enhancements reduce manual reformatting, preserve dimensional accuracy, and improve prediction quality, allowing more invoices to move through Autopilot while maintaining enterprise-grade precision.

Enhanced approval intelligence

Approval workflows are often where automation breaks down. This release removes friction, reduces bottlenecks, and minimizes unnecessary decision surfaces.

What’s new:

• ‍Real-Time Approval Flow Updates: If an invoice is re-coded in a way that impacts routing triggers (e.g., project or dimension), Vic.ai automatically recalculates and updates the approval flow; no rejection or manual reset required.‍
• PO Number “Contains” Operator in Approval Flows: Admins can now build workflows based on partial or prefixed PO values, enabling more flexible and precise routing logic.‍
• Auto-Escalation of Invoice Approvals: Timed reminders and escalations notify managers when approvals stall, preventing bottlenecks.‍
• PO Mismatch Email Notifications: Automatic email notifications alert designated approvers when PO mismatches require review, plus a daily summary of outstanding mismatches.‍
• “Pending Receipt” PO Matching Status: A new dedicated status clarifies when invoices are awaiting receipt confirmation, reducing confusion and unnecessary back-and-forth.

Why this matters: Smarter routing and proactive notifications reduce approval delays, eliminate unnecessary rework, and help AP teams focus on true exceptions. The result: faster cycle times, fewer bottlenecks, and improved cross-functional collaboration.

Deeper ERP integrations and payment visibility

As customers scale, multi-entity environments and system synchronization become mission-critical. This release strengthens Vic.ai’s role as a trusted system of engagement across AP and Treasury.

What’s new:‍

• ‍Funding Account Transaction Report: A chronological ledger of inflows, outflows, and running balances provides a clear source of truth for reconciliation.‍
• Vendor Management: Self-Service ACH Entry: Customers can securely enter ACH details for vendors while enrollment is pending, accelerating electronic payments and reducing reliance on checks.‍
• Sync Payments from ERP (Paid Outside Vic.ai): When bills are paid directly in the ERP, payment status now syncs back into Vic.ai, reducing double-payment risk and eliminating manual reconciliation.

Why this matters: Greater synchronization between systems reduces operational risk, improves financial visibility, and enables Treasury teams to operate with more confidence. Payments become not just a workflow step, but a strategic lever for optimization.

Improved governance, resilience & performance

Enterprise finance teams require traceability, stability, and predictable system behavior at scale. Q1 strengthens these foundations.

What’s new:‍

• ‍Automated Invoice Processing Timeout & Retry: If processing exceeds the maximum time threshold, invoices are surfaced to users with visibility into incomplete predictions and the ability to reprocess, eliminating “stuck” invoices.‍
• Expanded audit visibility across matching and approvals: From dimension preservation to mismatch transparency and funding account reporting, customers gain stronger traceability across workflows.

Why this matters: Resilient systems build trust. By improving system transparency and recovery mechanisms, we reduce reliance on support intervention and ensure consistent performance in compliance-heavy environments.

VicInbox^TM is now available in the Microsoft Outlook marketplace

VicInbox™ extends the power of Vic.ai directly into the inbox, where AP teams and stakeholders already spend their time. Designed to intelligently read, categorize, and respond to vendor emails, VicInbox can identify invoices, payment status inquiries, duplicates, and statements, automatically route invoices into Vic.ai for processing, and even generate suggested responses to common vendor questions.

With its public launch in the Microsoft Outlook Add-in marketplace, VicInbox can now be easily installed by Microsoft 365 users — eliminating the need for manual sideloading or IT-heavy deployments.

Why this matters: Email is one of the largest sources of AP inefficiency. By embedding intelligence directly into Outlook, VicInbox reduces manual triage, accelerates invoice ingestion, improves vendor response times, and ensures more work flows seamlessly into Autopilot. 

The bigger picture: Advancing agentic intelligence

This Q1 product release reflects our broader 2026 roadmap priorities to deliver more time-to-value for our customers. By expanding Autopilot coverage, refining approval intelligence, strengthening ERP synchronization, and enhancing governance controls, we are building toward a future where AP is not a reactive back-office function, but a proactive, intelligent, and strategic growth engine.

Access the Q1 Product Release Webinar to see these new innovations in action and get a preview of what’s coming next.