Vendor Portal | Streamline Onboarding and AP Collaboration

Less invoice chasing, more payment clarity

Give your vendors complete visibility and control with the Vendor Portal

Onboard vendors faster

Self-service portal: Vendors can set up their profile and enter payment preferences.
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Reduce AP staff burden: No need to manually collect or verify vendor details — vendors maintain their own info.
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Tap into vendor network: Our comprehensive database of common vendors makes onboarding easy.

Vendor Portal Overview

Track payment status

Anytime access: Vendors can log in anytime to view what's pending, what's paid, and when to expect funds.
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Improve cash flow management: Real-time access supports cash flow and optimizing days payable outstanding (DPO).
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More accurate forecasting: Provides vendors with more accurate forecasting and fewer status check-ins with your AP team.

Vendor Portal Overview

Keep sensitive data secure

Account authentication: Account verification through Plaid ensures bank details are valid and authenticated before payment is sent.
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More data control: Vendors manage their own payment info, eliminating the need to share account details with intermediaries.
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Reduce fraud: Digital payment options reduce the risk of check fraud and offer more secure, trackable transactions.

Vendor Portal Overview

Real-time notifications

Automated notifications: Alert vendors when invoices are received, approved, or paid — no emails or calls required.
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Improve cash flow visibility: Help vendors plan ahead and reduce uncertainty around payment timing with real-time visibility.
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Less manual follow-up: Self-serve portal saves the AP team valuable time tracking down invoice and payment statuses.

Vendor Portal Overview

Take the work out of vendor setup

1. Clients invite vendors through a custom campaign or one-off invite.

2. Vendors are directed to to create an account using a unique code.

3. Vendors enter business details, payment method preferences (ACH, check, virtual card), and remittance addresses.

4. Once onboarded, vendors receive ongoing access to invoice and payment history — no additional outreach needed.

Book a Vendor Portal demo

Self-service portal

Vendors get a simple, self-service interface to manage their profile, payment preferences, and visibility — all without AP team intervention.

Profile set-up

Payment preferences

Real-time notifications

Invoice status

Product screen starting the approval process

More admin control

Admins gain full visibility into onboarding status, vendor verification, and payment readiness, with tools to automate routing, tagging, and reporting.

Easily invite vendors

Track vendor onboarding

Automate payment routing

Customize vendor tags

Expiration notification showing expiration in 5 days

Flexible vendor payment options

Support for ACH, virtual cards, and checks ensures vendors get paid how they prefer — all through a secure, funding account with flexible timing options.

Secure funding account

No positive pay files

Same-day payments

Bypass the bank

Stay secure and compliant

Plaid-powered bank verification, KYB/KYC checks, and secure payment rails eliminate manual handoffs and reduce risk at every step.

Vendor verification

Secure HighNote payment rails

Plaid account authentication

Reduce check fraud

Vendor Portal and VicPay™

Give your vendors the best bill pay experience

Together, the Vendor Portal and VicPay™ gives you and your vendors more payment security and control.

Secure Plaid integration

Real-time bank validation and authorization is handled via Plaid, ensuring proprietary information stays secure.

Verified vendor network

Vendors join the global Vic.ai network with one profile, allowing for easy onboarding with multiple customers.

Quick and easy payments

Payments are pulled from a secure funding account for quick and timely bill pay.

Leading finance teams use Vic.ai to accelerate AP and scale for growth

Vic.ai eliminated all the manual components of our payments process, giving each AP analyst 3-6 hours back on their Fridays.

Andrew Turkish

VP and Corporate Controller, Diesel Direct

Vic.ai allows us to scale through acquisitions without the friction of adapting to new vendor formats. Its AI-powered platform automatically adjusts to new vendor lists, enabling us to streamline AP and continue growing without overhauling our systems.

Craig Demarest

VP and Chief Financial Officer, Crown Crafts

We wanted a platform that would offer payment processing and disbursement. We are particularly excited about the AI and how it will learn as the team uses the platform, saving more time and reducing AP staff involvement.

James Ward

Financial Controller and Treasurer, Yamamoto Fine Blanking Engineering