BENEFITS
Simplify the invoice approval maze with automated, clear-cut workflows for real-time processing and payments.
Customize Vic.ai with user-defined workflows
Designate thresholds by dollar amount, role, vendor, quantity variance vs. PO, and more.
Let Autopilot lead the way
Once AI confidence levels are met, use Autopilot to authorize Vic.ai to complete approval steps on behalf of users.
Stop bottlenecks and pay on time
Set up Approver Out of Office mode to redirect approval flow, preventing delays in the process.
Approve on the go
Customize notifications and approve invoices on-the-go with Vic.ai’s mobile application.
FEATURES
Stop AP bottlenecks with purpose-built invoice approval features
Rules setting
Craft approval flows that trigger based on vendor, amount, GL account, and dimension. Delineate which approver(s) must be involved for all scenarios.
PO mismatch approval flows
Select vendors by individual company name or vendor tags for groupings. Define triggers and tolerances based on quality, unit prices, and line item amount.
Approver out-of-office mode
Keep approval workflows going in case of team member absence by designating a substitute approver.
Notifications
Customize notifications to receive daily summaries, or choose to be notified each time an invoice is ready for review.
Desktop and mobile approvals
Approve invoices directly in the desktop app or leverage the Vic.ai mobile app for efficient on-the-go approvals.
Approval history
From the moment the approval flow is initiated, every comment, approval, and rejection made is tagged to a user with a timestamp.
Achieve a fully autonomous invoice approval process with Autopilot
Advanced AI processes and classifies incoming vendor invoices, directing them to the appropriate approver.
Once the AI reaches sufficient accuracy levels, Vic.ai can autonomously complete approval steps, saving time and resources.
Timely approvals reduces days payable outstanding (DPO) ensuring payment deadlines are met, and late payment fees or vendor issues are eliminated.
Pairing Vic.ai’s Autopilot feature with approval workflows is the first step to building a strong foundation for truly autonomous accounting.
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HSB Real Estate
“Our complicated invoice approvals process was impeding everyone involved – from the administrators at our schools to the AP clerks at our headquarters. Routing approvals is now an easy process. Our AP team is no longer struggling to get invoices approved on time and leadership loves being able to compare previous bills on the go with the Vic.ai mobile app.”
Rachel Knapp, VP, Financial and Accounting Systems
